Privacy Policy

FAIRFAX SOLUTION WEBSITE PRIVACY POLICY

Last Revised: March 01, 2025

This Privacy Policy (“Policy”) describes how Fairfax Solution (“we,” “us,” or “our”) collects, uses, shares, and protects personally identifiable information (“Personal Data”) from visitors to our website (https://www.fairfaxsolution.com/) and other interactions related to our business activities. This Policy applies to Personal Data collected through our website (“Site”), trade shows, conferences, and offline means.

This Policy is designed to comply with global data protection laws, including but not limited to:

• General Data Protection Regulation (GDPR) (EU & UK)
• UK Data Protection Act 2018
• California Consumer Privacy Act (CCPA) & California Privacy Rights Act (CPRA)
• Virginia Consumer Data Protection Act (VCDPA)
• Personal Information Protection and Electronic Documents Act (PIPEDA) – Canada
• Other relevant US state and federal privacy laws

 

1. Collection of Personal Data

We collect the following categories of Personal Data:

• Basic Data: Name, title, company, office location, job responsibilities, phone number, mailing address, and email address.
• Registration Data: Newsletter subscriptions, event registrations, service preferences, and account credentials.
• Marketing Data: Engagement with our events, services, and promotional materials.
• Job Applicant Data: Information provided through job applications, resumes, and employment-related interactions.
• Device Data: IP addresses, browser details, device identifiers, cookies, and usage data related to interactions with our Site.
• Sensitive Data (where applicable by law): Certain jurisdictions define categories such as racial or ethnic origin, health-related data, and biometric data as sensitive. We will only collect and process such data with explicit consent.

2. Legal Basis for Processing (GDPR & UK Data Protection Act)

Under the GDPR and UK Data Protection Act, we rely on the following legal bases for processing Personal Data:

• Consent: When you provide explicit consent for marketing, cookies, or other voluntary interactions.
• Contractual Necessity: When processing is necessary to fulfill a contract with you.
• Legal Obligation: When required to comply with legal obligations.
• Legitimate Interests: When processing is necessary for our legitimate business interests, provided it does not override your rights.
• Public Interest: Where applicable, in cases involving legal claims or compliance with authorities.

3. Use of Personal Data

We use collected Personal Data for the following purposes:

• Providing Services: To fulfill requests for information, support, or business services.
• Business Operations: Managing accounts, processing transactions, and improving internal processes.
• Personalized Experience: Enhancing user experience through tailored content, language preferences, and marketing campaigns.
• Security & Compliance: Ensuring the security of our website and IT infrastructure, and complying with legal and regulatory obligations.
• Marketing & Communications: Sending relevant updates, newsletters, and promotions (you can opt out at any time).
• Recruitment & Employment: Processing job applications and managing recruitment activities.
• Regulatory Compliance: Meeting data retention and reporting obligations under applicable laws.

4. Sharing of Personal Data

We do not sell Personal Data. However, we may share Personal Data under the following circumstances:

• With Affiliates & Service Providers: To facilitate website hosting, marketing, analytics, and operational support.
• With Auditors & Legal Advisors: To comply with audits, legal obligations, and dispute resolutions.
• For Business Transactions: In case of a merger, acquisition, or business restructuring.
• Legal Compliance: In response to legal requests, subpoenas, or as required by applicable law.
• Cross-border Transfers: If data is transferred outside the EU/UK, we implement Standard Contractual Clauses (SCCs) and other safeguards where required.

5. Your Rights & Choices (GDPR, CCPA, PIPEDA, etc.)

Depending on your jurisdiction, you may have the following rights regarding your Personal Data:

• Right to Access: Request access to your Personal Data.
• Right to Correction: Request correction of inaccurate or incomplete Personal Data.
• Right to Deletion (Right to Be Forgotten): Request deletion of your Personal Data (subject to legal exceptions).
• Right to Restrict Processing: Request to limit how we process your data.
• Right to Data Portability: Request your data in a structured, commonly used format.
• Right to Object: Object to processing based on legitimate interests or direct marketing.
• Right to Withdraw Consent: Withdraw consent where processing is based on consent.
• Do Not Sell or Share My Data: California residents can opt out of the sale/sharing of data.

To exercise any of these rights, please contact us at [Insert Contact Email]. We will respond within the timeframes required by law.

6. Data Security

We implement appropriate security measures to safeguard Personal Data from unauthorized access, disclosure, or misuse. These include:

• Encryption and secure storage of sensitive data.
• Access control measures for internal systems.
• Regular security audits and compliance checks.

However, no online transmission is completely secure, and we encourage users to take necessary precautions.

7. Data Retention

We retain Personal Data based on the following guidelines, as required by applicable laws:

• GDPR (EU & UK): Personal Data will be retained no longer than necessary for the purposes for which it was collected, typically up to 6 years, unless required for legal, tax, or contractual obligations.
• CCPA (California, US): Retention periods align with the purpose for which data was collected, usually between 1 to 7 years, depending on record-keeping laws.
• PIPEDA (Canada): Personal Data is retained for at least 1 year after use unless longer retention is necessary for legal, contractual, or compliance reasons.
• Employment & Financial Records: Where applicable, employment and transaction-related data must be retained for at least 6 years under tax and financial regulations.
• Marketing Data: Retained until consent is withdrawn, or no longer than 3 years after last engagement.

Once the retention period expires, Personal Data will be securely deleted or anonymized.

8. Cross-Border Data Transfers

For users in the EU, UK, and Canada, if we transfer your data outside your country, we ensure that:

• The recipient country has adequate data protection laws (per the EU Commission’s adequacy decisions), or
• We use legally approved Standard Contractual Clauses (SCCs) or other transfer mechanisms.

9. Third-Party Links & Analytics

Our Site may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.

We also use Google Analytics and other third-party analytics tools to collect and analyze information about how visitors use our Site. These tools may use cookies and other tracking technologies to provide insights into user behavior, site performance, and marketing effectiveness. You can manage your preferences through your browser settings or opt out of analytics tracking through Google’s opt-out tools.

10. Children’s Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect or process data from children without parental consent

11. Updates to This Policy

We may update this Privacy Policy from time to time. The revised Policy will be posted with a new effective date.

12. Contact Us

For any questions or concerns about this Privacy Policy, please contact us at:

Fairfax Solution
Email: sapsales@fairfaxsolutions.net
Address: 6/11 Balia Sitala Mandir Lane, Opp Balia Sitala Mandir, Goria Station, Balia, Kolkata, West Bengal 700084, INDIA
Phone: +91-9889112727

If you are an EU/UK resident and have unresolved concerns, you have the right to contact your local Data Protection Authority (DPA).